Project Co-Ordinator

Project Coordinator
Salary: Up to £30,000 plus use of company car
Location: RAF Croughton, Northamptonshire (Limited Travel Required)
Type: Perm, Full-Time
  
Key Purpose:
  
This is an exciting opportunity for a motivated and experienced Project Coordinator to support the client and billable works team in ensuring a high-quality data production and provide advice and support to the teams at RAF Croughton regarding VIVO processes.
  
Key Accountabilities:

• Provide administrative support for the effective, compliant, and timely delivery of departmental duties in accordance with Government Regulatory and Statutory undertakings, complying with all Health & Safety and Environmental standards and policies.
• Answer all incoming telephone calls promptly and professionally.
• Preparation and maintenance of reports as required by management utilising MS Excel, Maximo, or other bespoke IT systems to monitor business performance.
• Support management in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance, and producing accurate minutes and action logs
• Where required, maintain the office filing system in accordance with Vivo policy, both electronic and hard copy files.
• Support the ongoing completion of Quality Assurance, Health & Safety, Security & Fraud and Sustainability processes and initiatives.
• Provide reports and data to stakeholders, as required, to facilitate management of the contract.
• To complete training to act as a verifier to assist in the processing of applications for Vivo ID cards.
• Preparing and sending out spreadsheets of monthly Pre Planned Preventative Maintenance jobs to suppliers.
• Support the team to ensure that all works are delivered efficiently and economically to promote a profitable business for Vivo.
• Support management in providing accurate data to allow optimal solutions to customer requirements and to resolve end user issues.
• Assist in the resolution of complaints in a timely and satisfactory manner.
• Support the Helpdesk in responding to requests information and advice regarding the department
• Support supervisory and management team in investigating and resolving complaints in a timely manner, to the satisfaction of the end user
• Proactively obtain feedback from customers on completion of work, recording information and acting on feedback received.
• Pro-actively support a safety culture in which teams and individuals are responsible and accountable for their actions and perform at their best, improve performance, and realise their full potential.

  
Things You’ll Need:
Knowledge and Skills:

• Significant practical experience in administration including a good understanding of administration requirements in a busy, fast paced environment, data processing and management and prioritising tasks to meet tight deadlines
• Ability to work as part of a team
• Planning, directing, and controlling activities
• Influencing a wider team to ensure compliance with KPIs
• Providing administrative support and advice to managers across the business

Desirable Skills:

• Demonstrable experience in Construction, Property Maintenance or related field including:
• Experience of operating in an MOD environment
• Use of bespoke computer systems
• Familiarity with legal requirements in relation to construction activities
• Familiarity with geography and establishments within area of responsibility 

  
Training and Qualifications:
Essential:

• NVQ level 2 qualification in Administration, a related discipline or equivalent experience
• Undertake training to meet the requirements of the role
• Developed IT skills (e.g., Excel, Word etc.)
• Full driving license

Desirable:

• Accredited Office Health & Safety Qualification
• Accredited training qualification in MS Office packages
• Familiarisation with Maximo applications

  
Security clearance is required for our sites, successful applicants will be expected to achieve either BPSS or SC clearance as a condition of appointment into the role.