Contracts Manager

  • Exeter
  • Permanent
FM and Building Maintenance
Contracts Manager
£35000 - £40000 per annum + Package
Job ref: JC8460_1657275124

Girling Jones are seeking a Contracts manager from an Electrical / Gas & Heating background to work on Electrical & HVAC PPM/reactive contracts for a business in Exeter covering Devon, Somerset & Cornwall

The role of Contracts Manager

  • To ensure that all PPM and Reactive calls are dealt with in line with clients SLA and labour is scheduled in the most efficient way possible
  • To analyse and produce KPI’s and take corrective action where required to improve service
  • To pass all engineering timesheets, checking for any discrepancies
  • To source materials and ensure engineering team may smoothly go about their work, comply with buying regimes -i.e., from stated preferred suppliers
  • To oversee jobbing function and ensure the administration team are handling the day-to-day management of the engineer correctly
  • To assess engineers’ paperwork, ensuring that quotations from STC remedial works are sent out in timely fashion
  • To oversee that all contractual paperwork for each STC is produced by the help desk and is error free
  • To ensure weekly management of WIP, working closely with the accounts team to ensure timely invoicing
  • To advise management team if any works are problematic
  • To ensure any debt held up is not in query, and that queries passed by the accounts team are addressed with client within 48 hrs.
  • To work closely with senior engineers to ensure compliance paperwork is error free
  • To ensure workflow is consistently programmed and that Senior Management team are kept in the loop of any workflow issues – be it peaks or shortages of workflow
  • To ensure all clients SLA is met and keep in close communication with key contract administrators, attending any contract meetings
  • To attend fortnightly meetings with senior management to present PPM progress/ KPI’s and discuss and issues at hand.
  • To keep in regular communication with senior management to update on departmental activities day to day
  • To ensure high standards of H&S are met, and that engineers are using correct RAMS/PPE etc
  • To oversee quality auditing is carried out and recorded (10% Quality & H&S auditing per month). Results collated by administration team
  • To carry out toolbox talks with engineering team and ensure a cohesive working group with high levels of communication with the engineers
  • To have a weekly team meeting with Helpdesk to ensure common goals are achieved
  • To assist with procurement bid writing
  • To generate any new forms required for electronic system in conjunction with Helpdesk Supervisor and investigate any assets systems that may improve service
  • Subcontractor management
  • To ensure company services are promoted at all times
  • To authorise engineers’ holidays in a timely fashion

Requirements

  • Electrical or Gas related certificates
  • Previous Contracts manager or Supervisor experience in management teams
  • Commercial contracts experience
  • Driving License to attend sites around Devon

Benefits for you

  • Salary up to £40,000
  • Annual Leave
  • Company Pension & Sick Pay

If you are interested in this role please click apply now

Girling Jones Ltd is acting as an Employment Agency in relation to this vacancy.

Job Information

Job Reference: JC8460_1657275124
Salary:
Salary From: £35000
Salary To: £40000
Job Industries: FM and Building Maintenance
Job Locations: Exeter
Job Types: Permanent
Job Skills: Contracts Manager

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